Quality Management



Sometimes it feels as though buildings are being designed without consideration of those that will occupy them. Thought always needs to be given to how the environment will be used. For example while visiting a business recently and having time before a meeting started I realized that despite the foyer, long corridors and areas to congregate there was no seating available anywhere including any benches along the walls. There was also no WiFi available, there was also very poor signage for restrooms and no water fountains existed.

A recent survey conducted by Deloitte entitled ‘Core Beliefs and Culture’ showed that culture creates strong business performance, it also showed a key disconnect between leaders and employees.

Both “executives 94% and employees 88% believe that a distinct workplace culture is important to business success and  83% of executives and 84% of employees ranked engaged and motivated employees as the top factor that substantially contributes to a company’s success.”

I have personally seen organizations that have used initiatives to drive service excellence and have created for example 98% customer satisfaction as a result. In each case it has been about creating a systematic approach.

$50k which was to be transferred from one business account to another was not actually completed.

A client was given completely different instructions by 3 different representatives from the same office.

A client was confidently informed, ‘not a problem just call us when you are ready and we can make that happen easily’. When the client returned the representative realized in fact that they couldn’t make the change at all.

While Quality tools and techniques have been around for a long time and proven their worth I still see and hear situations that amaze me. For example a trade embraced quality and created checklists, inspection points, tracked problems, eliminated root causes meaning that fewer defects and call backs were occurring. This resulted in cost savings and improved customer satisfaction for his business. With pride therefore he described his approach to a new contractor he was seeking work from.

5W2H stands for 5 Ws and 2Hs or Who, What, When, Where, Whey How and How much.

When working on improving a process this is a very simple tool to help you think thorough improvement opportunities.

Who does this? This can lead to, could we do it with less people?

What is done at this step? This can lead to, can we eliminate some of the steps?

When does this start and finish? This can lead to, can we shorten the time it takes?

Yes we are making lists again!

Make two lists.

In one list the elements of company cultures that you have experienced and liked.

In the other list elements of company cultures that you experienced and did not like.

So you may not have liked the bureaucratic approach in one organization, in another you valued their focus on training and development for example.

When you are done, circle those issues in BOTH lists that you feel honestly reflect YOUR company culture now!

“It is leadership, that recognizes that structure and goals are not effective without the corresponding tactics and that neither will generate strong and positive business results without effective implementation.”

Armand V Feigenbaum & Donald S Feigenbaum

The Power of Management Capital

2003

Forming, storming, norming and performing are the four key stages in team formation.

Forming: This is a short lived period when the team initially gets together. The members get to know each other and why the team has been formed.  The team leader is strongly in control at this point.

“Management has to give direction to the institution it manages. It has to think through the institution’s mission, has to set its objectives and has to organize resources for the results the institution has to contribute.”

Peter F Drucker, Management: Tasks, Responsibilities, Practice, 1973

The National Housing Quality Award, Criteria for Performance Excellence, provides an infrastructure to support exactly that!

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